Turn form submissions into people records you can actually manage
FormLedger works with Fluent Forms to group repeat submissions into a single record -so you can track people over time, not just entries.
Built for churches, ministries, nonprofits, and volunteer programs using Fluent Forms
Forms collect entries. Organizations need records.
If you manage people over time, ordinary form entries create busywork fast.
No clear "current" record
Repeat submissions create duplicates
Updates are hard to trace
Reports require manual cleanup
Admin screens get messy as volume grows
FormLedger finishes what forms start.
FormLedger adds a records layer on top of Fluent Forms — grouping related submissions into a single, manageable record you can update, archive, and report on over time.
How It Works
Why FormLedger is Different
All related submissions stay together — no duplicates, no guessing which entry is the latest.
Edits create new revisions instead of overwriting past data.
Keep current records visible while preserving historical data.
Built specifically for Fluent Forms with no hacks or fragile integrations.
Export one row per record — not one row per submission.
No cleanup required.
Built for Real-world Records Management
FormLedger Free
FormLedger Free gives you automatic record linking and clean, structured data without requiring users to log in.
Included features:
- Automatic record creation from form submissions
- One record per form, linked by a unique identity field (e.g. Email)
- Exact-match submission linking
- Safe handling of duplicate submissions
- Record health indicators (Healthy, Legacy, Orphaned, Mismatch)
- Admin warnings for misconfigured forms
- Legacy record compatibility
- CSV & PDF exports
- Zero data loss by design
Free version limitations:
- Identity field is fixed per form (typically Email)
- Identity value cannot be edited after submission
- No record merging or reassignment
- No access to rejected submissions
- No logged-in user identity linking
FormLedger Pro ($49/year)
FormLedger Pro gives you full control over identity, corrections, and data quality — built for real-world messiness.
Included features:
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Select identity field(s) per form
-
Correct identity values (fix typos, updated emails, phone changes)
-
Reassign submissions to the correct record
-
Merge duplicate records safely
-
Link records to logged-in WordPress users
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View & manage rejected submissions
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Bulk actions for cleanup and recovery
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Advanced health diagnostics
Pricing
Annual licenses · Cancel anytime · Your data is always accessible
FormLedger Pro
- Unlimted Sites
- Fluent Forms integration
- Full access to all Pro features and updates.
- Free 14 Day Trial, no payment required
FormLedger Pro - Nonprofit Discount
- All Pro Features
- Unlimited Sites
- Free 14 Day Trial, no payment required
- Use code NONPROFIT10 at checkout
- We operate on the honor system and appreciate the work you do.
Compare Features
Core Platform
| Feature | Free | Pro |
|---|---|---|
| Immutable submission snapshots | ✅ | ✅ |
| Custom record system (FormLedger Records) | ✅ | ✅ |
| Multi-form support | ✅ | ✅ |
| Unified records across multiple forms | ✅ | ✅ |
| Per-form configuration (labels, preview rules) | ✅ | ✅ |
Data Integrity & Record Management
| Primary record key support (email or custom field) | ✅ | ✅ |
| Manual primary key entry | ✅ | ✅ |
| Automatic primary key enforcement | ❌ | ✅ |
| Logged-in user auto-keying | ❌ | ✅ |
| Locked or hidden primary key fields | ❌ | ✅ |
| Record timeline (submission history) | ✅ | ✅ |
| Record health status (Healthy / Legacy / Orphaned) | ✅ | ✅ |
| Cross-form identity normalization | ❌ | ✅ |
Admin Interface
| Record list with status, revisions, sorting | ✅ | ✅ |
| Record detail view with submission history | ✅ | ✅ |
| Per-submission preview with field controls | ✅ | ✅ |
| Full submission view (read-only) | ✅ | ✅ |
| Form registration UI | ✅ | ✅ |
| Inline submission editing | ❌ | ✅ |
Record Identity & Lookup Keys
| Internal immutable record ID (system-controlled) | ✅ | ✅ |
| Automatic identity detection (email-based) | ✅ | ✅ |
| Identity resolution warnings | ✅ | ✅ |
| Per-form configurable lookup key | ✅ | ✅ |
| Manual identity field selection | ❌ | ✅ |
| Identity migration tooling | ❌ | ✅ |
| Multiple lookup keys per form | ❌ | ✅ |
| Lookup key priority / fallback rules | ❌ | ✅ |
| Logged-in user auto-resolution (user meta) | ❌ | ✅ |
| Lookup key change detection & admin warnings | ❌ | ✅ |
| Lookup key remapping without data loss | ❌ | ✅ |
Exports & Reporting
| Records list CSV export | ✅ (fixed schema) | ✅ (fixed schema) |
| Record-level CSV export | ✅ | ✅ |
| Per-form submission CSV export | ✅ | ✅ |
| Export enable/disable per form | ✅ | ✅ |
| Custom column selection (submissions CSV) | ❌ | ✅ |
| Custom column labels (submissions CSV) | ❌ | ✅ |
| PDF export (records overview) | ❌ | ✅ |
| Per-form submissions PDF export | ❌ | ✅ |
| Snapshot-based PDF rendering | ❌ | ✅ |
| Per-form export filtering | ❌ | ✅ |
| Full revision history exports | ❌ | ✅ |
| Branded / customizable PDF layouts | ❌ | ✅ |
Frontend Access & Shortcodes
| Admin-only backend interface | ✅ | ✅ |
| Role-aware frontend shortcodes | ❌ | ✅ |
| User-scoped record views | ❌ | ✅ |
| Frontend submission history (read-only) | ❌ | ✅ |
Diagnostics & Maintenance
| System diagnostics dashboard | ✅ | ✅ |
| Advanced diagnostics & validation tools | ❌ | ✅ |
Free is powerful. Pro is precise.
FormLedger Free gives you durable records and reliable exports.
FormLedger Pro adds control, customization, and audit-ready documentation — without changing how your data works.
Stop managing rows. Start managing records.
14 Day Trial. No Credit Card Required.
Frequently Asked Questions
A: No. FormLedger works alongside Fluent Forms and leaves your forms untouched.